How Does File Analysis Help Manage ROT Data?

Most companies have billions of files in their SharePoint and file shares. Often these files contain redundant, obsolete, and trivial data (ROT). These billions of useless files take up a lot of space, increasing storage costs and privacy security risks and slowing down servers. In extreme cases, up to 80% of enterprise data is considered ROT. A file analysis software helps free up that space in the servers.. 

A file analysis software does that by assessing all the data residing in the company’s file shares and reporting on it in place, at the source.

After assessing what’s inside, the file analysis software starts categorizing the data. File analysis programs will sift through all documents, so that organizations know what they are storing and where they are storing it. This process, known as tagging, highlights important data that may need to be archived, ROT that can be deleted, and sensitive data that needs remediation.

To conclude, assessing, categorizing and remediating ROT data is essential for a business’s growth. However, it is not easy to do it manually. Therefore, using a Gartner File Analysis solution can help your company manage ROT data.

Comments

Post a Comment

Popular posts from this blog

What Type of Company Needs Enterprise Data Migration Services?

  Exploring the causes of enterprise data migration and discussing who would need it These days, almost everyone seems to be talking about data migration . This is especially true now that the pandemic has forced companies to switch to cloud networks and storage facilities. But what precisely is enterprise data migration? Simply put, data migration is a process similar to transferring data from an old phone to a new one. No matter how many times you have done it, there's a chance you'll lose some data, such as contacts that haven't been synced or files that aren't supported by the current device. And the chances of losing data significantly increase when switching to a different operating system (OS). Enterprise data migration is similar to migrating your phone's data but more difficult. This is because it requires specialized knowledge and deals with sensitive corporate data. Who Needs Enterprise Data Migration? The most common usage of enterprise data migration s...
Read more

The Importance of Instant Messaging Compliance and Archiving

  Discussing the growing need for compliance policies and archiving solutions for Instant Messaging apps used by employees Phishing attacks are becoming more frequent and destructive by the day, and they are still the most common cause of data breaches in all industries. For threat actors to get access to your business and launch more assaults, all it takes is one member of staff to be misled by a phishing email or merely a link. Email is definitely the most prevalent vector used by attackers for phishing, with an average cost of $3.86 million per breach , yet SMS, social media networks, and instant messaging (IM) platforms are also standard. Since IM differs from emails due to its real-time chat capabilities, many users believe that their data is not being saved or stored by other parties involved with the IM app, encouraging them to divulge sensitive information. That explains why 71% of employees worldwide admit to sharing sensitive and business-critical data via instant messagi...
Read more

What Is in-Place Email Analytics in Email Archiving and Why Is It Important

A typical person sends and receives over 120 emails each day, implying that a modest company of 100 people will handle around 12,000 emails daily.  In total, there were over 4 billion active email users in 2020 who collectively sent and received 300 billion emails per day . With the mass usage of email, it is one of the most important data sources for organizations to capture and manage. A slow server and the difficulty preparing for any prospective eDiscovery demands along with inadequate email records for litigation or other legal concerns, and the difficulty in obtaining crucial email communications if they have been mistakenly deleted are a few of the challenges that come with a large volume of unmanaged emails. But by far, the biggest challenges that an organization faces with emails are with compliance and analytics. Compliance Regulations Many electronically stored information (ESI), including emails, contain some sort of sensitive business records and personally identifiab...
Read more