ZL Tech

Most companies have billions of files in their SharePoint and file shares. Often these files contain redundant, obsolete, and trivial data (ROT). These billions of useless files take up a lot of space, increasing storage costs and privacy security risks and slowing down servers. In extreme cases, up to 80% of enterprise data is considered ROT. A file analysis software helps free up that space in the servers..  A file analysis software does that by assessing all the data residing in the company’s file shares and reporting on it in place, at the source. After assessing what’s inside, the file analysis software starts categorizing the data. File analysis programs will sift through all documents, so that organizations know what they are storing and where they are storing it. This process, known as tagging, highlights important data that may need to be archived, ROT that can be deleted, and sensitive data that needs remediation. To conclude, assessing, categorizing and remediating ROT d...

File analysis solutions help assess, categorize and remediate data residing in the company SharePoint and file shares. Often there are billions of files in a SharePoint that are mostly useless. These unnecessary files are termed ROT data. ROT stands for:   Redundant:  Many times, several copies of a single file are created and circulated in a business. These copies can be created due to collaborations between people over the same document or by sending one file to multiple recipients. Since each of these file copies cover the same material, they are redundant and unimportant to organizations.   Obsolete:  File shares are capable of hosting files for years, resulting in files being outdated. Additionally, files are often incomplete or carry incorrect information due to the lack of proper  information management.  These files are known as obsolete data.   Trivial:  Often, employees save their favorite songs or pictures on their work computers. Th...

Corporate files contain valuable information about the human side of your organization. The insights derived from this data can be used to reduce security risk and boost business growth. However, it is challenging to put files to use due to its sheer volume and a lack of appropriate analysis tools. File management enables users to analyze, index, search, track, and report on file content and metadata of billions of SharePoint and file share documents. File management differentiates itself from traditional governance strategies because it operates in-place, managing data at the source—instead of archived data copies It provides a living view of files, improving an organization’s ability to Visualize their data Defensibly delete unnecessary files Comply with privacy regulations Derive business insight  Visualizing Data File management helps users analyze the content and metadata residing in the local file shares. It allows users to take control of their data by enabling them to segre...

A Gartner Magic Quadrant Leader delivers File Analysis and Management for records management, privacy, security, ROT reduction, and analytics