ZL Tech

Most companies have billions of files in their SharePoint and file shares. Often these files contain redundant, obsolete, and trivial data (ROT). These billions of useless files take up a lot of space, increasing storage costs and privacy security risks and slowing down servers. In extreme cases, up to 80% of enterprise data is considered ROT. A file analysis software helps free up that space in the servers..  A file analysis software does that by assessing all the data residing in the company’s file shares and reporting on it in place, at the source. After assessing what’s inside, the file analysis software starts categorizing the data. File analysis programs will sift through all documents, so that organizations know what they are storing and where they are storing it. This process, known as tagging, highlights important data that may need to be archived, ROT that can be deleted, and sensitive data that needs remediation. To conclude, assessing, categorizing and remediating ROT d...

File analysis solutions help assess, categorize and remediate data residing in the company SharePoint and file shares. Often there are billions of files in a SharePoint that are mostly useless. These unnecessary files are termed ROT data. ROT stands for:   Redundant:  Many times, several copies of a single file are created and circulated in a business. These copies can be created due to collaborations between people over the same document or by sending one file to multiple recipients. Since each of these file copies cover the same material, they are redundant and unimportant to organizations.   Obsolete:  File shares are capable of hosting files for years, resulting in files being outdated. Additionally, files are often incomplete or carry incorrect information due to the lack of proper  information management.  These files are known as obsolete data.   Trivial:  Often, employees save their favorite songs or pictures on their work computers. Th...