Must-Haves for an eDiscovery Compliance Tool to Handle DSAR

 

Discussing the must-have features in an eDiscovery tool for effective handling of DSAR 


With new privacy standards sprouting up every day, the demands of data subject access requests (DSARs) are rising rapidly enough to overburden the personnel responsible for them. Furthermore, responding to an increasing number of DSARs without suitable automation might have a significant financial impact on a business. As a result, companies need collaborative, intuitive, feature-rich, and comprehensive eDiscovery software to respond quickly and effectively while keeping costs under control.


Collaboration

Due to the turnaround time of 30 days, DSAR places much strain on the teams responsible for gathering the correct data, organizing it, and preparing it for the response per the regulations. As a result, good real-time coordination across all teams involved is vital to staying on track, meeting deadlines, and minimizing oversights or duplication of work.


Multiple users from distinct departments should be able to interact successfully with role-based authorizations for quicker and more defensible holds and data collection. Cloud solutions would be ideal for allowing teams to connect quickly, submit data, evaluate, and wrap up successfully.


Tracking

Another essential aspect of DSAR management is tracking data throughout its lifespan, from collection to processing to retention and deletion, all while assuring data privacy compliance. The ideal way to do this is to employ a centralized cloud repository—a single, secure, end-to-end solution for collection, processing, review, and production.


Artificial intelligence technology speeds up finding the most relevant data, allowing teams to explore more quickly, take fewer risks, and respond to DSARs more quickly. Organizations may use a single robust platform to generate and maintain legal holds for end-to-end legal, eDiscovery and compliance. It's simple to transfer data from cloud-based data repositories and act more quickly, securely, and legally.


Analytics

Advanced business analytics improves the economics and efficacy of a DSAR response by eliminating countless hours of time-consuming human assessment. Legal teams should be able to quickly, correctly, and defensibly select the most critical documents and remove non-related material with minimum interaction using artificial intelligence and machine learning technologies.


If you have tens of thousands of papers to evaluate, powerful analytics will help you filter the initial review set and improve the findings based on relevancy. During investigations and other document-intensive review projects, bulk search and analytics capabilities on eDiscovery solutions often save thousands of dollars in review time and substantially expedite workflows and procedures.


Entity Recognition

Entity recognition is significant for DSAR replies since businesses can swiftly and effectively uncover personally identifiable information (PII). Entity recognition should be a primary, automatic function of a product that discovers PII privacy items mentioned in the text and classifies them into specific categories like social security numbers, phone numbers, and other personal information, all while saving users' time.


Exports or Deliverables

DSAR responses demand the proper generation of data in various forms for multiple asking agencies while altering information as needed for each. You can select whether to send PDF or Native files or send a compressed (e.g., ZIP) or uncompressed file. This type of automation in your eDiscovery and compliance solution can help you respond to DSARs more quickly, saving you both time and money. As a result, today's most advanced legal discovery solutions are required, with transparent pricing, excellent ease of use, and complete customization choices.

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